Company secretarial work, particularly in a group of companies, can be paper-intensive, with a lot of documents required including:

• Director resolutions
• Shareholder resolutions
• Director certificates
• Other internal compliance certifications
• Stock exchange announcements and other documents

A lot of the details (e.g. director or shareholder names, or addresses) will be similar across documents, and so are well suited to automation.

For one of our listed corporate customers, we have automated:

• a suite of documents (notices (NZX and ASX), cover letters, emails, checklists) for a new securities issue
• a suite of 15+ documents for onboarding new directors

Expected benefits include:

• Substantial time savings. We understand the NZX/ASX securities issue process above routinely took up to ½ a day of work as it required frequent checking and rechecking of documents as errors were identified in individual documents and corrections needed to be made across all documents
• Freeing up the General Counsel (who is also often the company secretary) to focus on more valuable work
• Avoiding the risk of filing an inaccurate set of documents with the stock exchange